2025–2026 EVENT SPONSORSHIP TERMS & CONDITIONS
The following Event Sponsorship Terms and Conditions (“Terms”) governs all companies and individuals (each, a “Sponsor”) that purchase sponsorships, exhibits, speaking placements, advertising, or related promotional opportunities in connection with any AEP-hosted or co-hosted conferences, summits, forums, private dinners, field events, site tours, and branded experiences (collectively, the “Events”).
Participation in any AEP Event constitutes Sponsor’s acceptance of these Terms.
I. DEFINITIONS
“Event” means any conference, forum, summit, roundtable, dinner, networking reception, site visit, private experience, or other program produced, promoted, or hosted by Augusta Energy Partners.
“Sponsorship” means any paid or in-kind partnership, including branding, exhibit space, speaking participation, advertising, hospitality, or promotional activation associated with an Event.
“Materials” means Sponsor’s logos, trademarks, artwork, collateral, presentations, signage, displays, and promotional items provided for use in connection with an Event.
II. EVENT SPONSORSHIP TERMS
a. Managing Partners’ Right to Approve, Reject, or Terminate
Sponsor shall provide AEP with all Materials requested by the deadline(s) provided by AEP. AEP reserves the right, at its sole discretion, to determine the format, or approve, reject, modify, relocate, or cancel any Sponsorship, exhibit, presentation, branding placement, or Material that it deems inappropriate, inconsistent with Event objectives, or detrimental to attendee experience or brand alignment. AEP may modify the Sponsorship Benefits or the Event format, provided that any such modification does not materially diminish the overall value of the Benefits to the Sponsor.
AEP may terminate sponsorship participation for non-payment or violation of these Terms.
b. Payment Terms
All sponsorship fees are due within 30 days of invoice and must be paid in full prior to the Event unless otherwise agreed in writing. Sponsorship benefits will not be activated until payment is received. All sponsorship fees are non-refundable, except as provided section (d) hereof.
c. Cancellation & Short-Rate
If Sponsor cancels participation, reduces its commitment, or fails to fulfill contracted deliverables, AEP reserves the right to retain all paid fees and invoice for the remaining contract value. AEP may reassign or resell the sponsorship inventory without obligation to Sponsor.
d. Event Cancellation / Force Majeure
AEP may cancel, postpone, or modify an Event due to circumstances beyond reasonable control including, but not limited to: acts of God; flood, fire, or explosion; weather; pandemics; government actions; strikes, labor disputes, labor stoppages or slowdowns, or other industrial disturbances; war, terrorism, invasion, riot, or other civil unrest; national or regional emergency; power outages, or venue limitations (each of the foregoing, a “Force Majeure”), in each case, AEP will use all best efforts to remedy its delayed performance and will promptly notify the Sponsor in writing of the circumstances affecting its timely performance. In such a case, Sponsor may apply paid sponsorship fees toward a future AEP Event or request a refund, at AEP’s discretion.
e. Exhibits & On-Site Participation
Sponsor is responsible for compliance with all venue, safety, shipping, insurance, labor, and exhibitor (“Exhibitor”) requirements. AEP is not responsible for loss, theft, or damage to Sponsor property. Specific Exhibitor Addendums may be required and shall be incorporated herein, and Sponsor agrees to comply with the terms and conditions set forth therein.
f. Use of Trademarks & Content Rights
Sponsor grants AEP a worldwide, non-exclusive, non-transferable, non-sublicensable, royalty-free right and license to use Sponsor’s logos, trademarks, name, and Materials for Event marketing, promotion, recap content, photography, video, social media, and digital communications.
AEP may record, photograph, and capture Event sessions and may use such content for promotional, educational, and marketing purposes without compensation to Sponsor.
g. Warranties & Compliance
Sponsor represents and warrants that all Materials, messaging, and activities:
• Comply with all applicable laws
• Do not infringe, misappropriate, or otherwise violate any rights of any third party
• Do not contain misleading, false, or unlawful content
• Do not include malware, harmful code, or unauthorized data collection
Sponsor assumes full responsibility for claims arising from its participation.
h. Indemnification
Sponsor agrees to indemnify, defend, and hold harmless AEP, its affiliates, officers, employees, contractors, and partners from any claims, damages, losses, or expenses (including legal fees) (collectively, “Losses”) arising out of or related to: (i) the Materials, solely as used, presented, displayed, and distributed without alteration and otherwise in compliance with this Agreement, (ii) Sponsor’s breach of any representation, warranty, covenant, or obligation of Sponsor under this Agreement; or (iii) a claim of infringement or misappropriation of any patent, trademark, copyright or other proprietary right held by any other party.
i. Limitation of Liability
AEP shall not be liable for indirect, incidental, consequential, punitive, or special damages, including loss of profits, lost revenue, goodwill, data, or business interruption arising out of or in connection with this agreement, whether in contract, tort, strict liability, or otherwise. AEP’s total liability shall not exceed the total sponsorship fee paid.
j. No Assignment
Sponsor may not assign or transfer its sponsorship rights without AEP’s prior written consent.
k. Governing Law & Venue
This Agreement shall be governed by the laws of the State of Texas. Any action shall be brought exclusively in the state or federal courts located in Harris County, Texas.
l. Entire Agreement
These Terms, together with any executed sponsorship agreement or invoice, constitute the entire agreement between Sponsor and Augusta and supersede all prior agreements.
m. Relationship of the Parties
AEP and Sponsor are independent contractors with respect to one another. Nothing in this Agreement shall create any association, joint venture, partnership, or agency relationship of any kind between the parties.
WEBSITE TERMS & CONDITIONS
Welcome to Augusta Energy Partners!
These terms and conditions outline the rules and regulations for the use of Augusta Energy Partners's Website, located at https://augustaep.com.
By accessing this website, we assume you accept these terms and conditions. Do not continue to use Augusta Energy Partners if you do not agree to take all of the terms and conditions stated on this page.
Cookies:
The website uses cookies to help personalize your online experience. By accessing Augusta Energy Partners, you agreed to use the required cookies.
A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you.
We may use cookies to collect, store, and track information for statistical or marketing purposes to operate our website. You have the ability to accept or decline optional Cookies. There are some required Cookies that are necessary for the operation of our website. These cookies do not require your consent as they always work. Please keep in mind that by accepting required Cookies, you also accept third-party Cookies, which might be used via third-party provided services if you use such services on our website, for example, a video display window provided by third parties and integrated into our website.
License:
Unless otherwise stated, Augusta Energy Partners and/or its licensors own the intellectual property rights for all material on Augusta Energy Partners. All intellectual property rights are reserved. You may access this from Augusta Energy Partners for your own personal use subjected to restrictions set in these terms and conditions.
You must not:
Copy or republish material from Augusta Energy Partners
Sell, rent, or sub-license material from Augusta Energy Partners
Reproduce, duplicate or copy material from Augusta Energy Partners
Redistribute content from Augusta Energy Partners
This Agreement shall begin on the date hereof.
Parts of this website offer users an opportunity to post and exchange opinions and information in certain areas of the website. Augusta Energy Partners does not filter, edit, publish or review Comments before their presence on the website. Comments do not reflect the views and opinions of Augusta Energy Partners, its agents, and/or affiliates. Comments reflect the views and opinions of the person who posts their views and opinions. To the extent permitted by applicable laws, Augusta Energy Partners shall not be liable for the Comments or any liability, damages, or expenses caused and/or suffered as a result of any use of and/or posting of and/or appearance of the Comments on this website.
Augusta Energy Partners reserves the right to monitor all Comments and remove any Comments that can be considered inappropriate, offensive, or causes breach of these Terms and Conditions.
You warrant and represent that:
You are entitled to post the Comments on our website and have all necessary licenses and consents to do so;
The Comments do not invade any intellectual property right, including without limitation copyright, patent, or trademark of any third party;
The Comments do not contain any defamatory, libelous, offensive, indecent, or otherwise unlawful material, which is an invasion of privacy.
The Comments will not be used to solicit or promote business or custom or present commercial activities or unlawful activity.
You hereby grant Augusta Energy Partners a non-exclusive license to use, reproduce, edit and authorize others to use, reproduce and edit any of your Comments in any and all forms, formats, or media.
Hyperlinking to our Content:
The following organizations may link to our Website without prior written approval:
Government agencies;
Search engines;
News organizations;
Online directory distributors may link to our Website in the same manner as they hyperlink to the Websites of other listed businesses; and
System-wide Accredited Businesses except soliciting non-profit organizations, charity shopping malls, and charity fundraising groups which may not hyperlink to our Web site.
These organizations may link to our home page, to publications, or to other Website information so long as the link: (a) is not in any way deceptive; (b) does not falsely imply sponsorship, endorsement, or approval of the linking party and its products and/or services; and (c) fits within the context of the linking party's site.
We may consider and approve other link requests from the following types of organizations:
Commonly-known consumer and/or business information sources;
Dot.com community sites;
Associations or other groups representing charities;
Online directory distributors;
Internet portals;
Accounting, law, and consulting firms; and
Educational institutions and trade associations.
We will approve link requests from these organizations if we decide that: (a) the link would not make us look unfavorably to ourselves or to our accredited businesses; (b) the organization does not have any negative records with us; (c) the benefit to us from the visibility of the hyperlink compensates the absence of Augusta Energy Partners; and (d) the link is in the context of general resource information.
These organizations may link to our home page so long as the link: (a) is not in any way deceptive; (b) does not falsely imply sponsorship, endorsement, or approval of the linking party and its products or services; and (c) fits within the context of the linking party's site.
If you are one of the organizations listed in paragraph 2 above and are interested in linking to our website, you must inform us by sending an e-mail to Augusta Energy Partners. Please include your name, your organization name, contact information as well as the URL of your site, a list of any URLs from which you intend to link to our Website, and a list of the URLs on our site to which you would like to link. Wait 2-3 weeks for a response.
Approved organizations may hyperlink to our Website as follows:
By use of our corporate name; or
By use of the uniform resource locator being linked to; or
Using any other description of our Website being linked to that makes sense within the context and format of content on the linking party's site.
No use of Augusta Energy Partners's logo or other artwork will be allowed for linking absent a trademark license agreement.
Content Liability:
We shall not be held responsible for any content that appears on your Website. You agree to protect and defend us against all claims that are raised on your Website. No link(s) should appear on any Website that may be interpreted as libelous, obscene, or criminal, or which infringes, otherwise violates, or advocates the infringement or other violation of, any third party rights.
Reservation of Rights:
We reserve the right to request that you remove all links or any particular link to our Website. You approve to immediately remove all links to our Website upon request. We also reserve the right to amend these terms and conditions and its linking policy at any time. By continuously linking to our Website, you agree to be bound to and follow these linking terms and conditions.
Removal of links from our website:
If you find any link on our Website that is offensive for any reason, you are free to contact and inform us at any moment. We will consider requests to remove links, but we are not obligated to or so or to respond to you directly.
We do not ensure that the information on this website is correct. We do not warrant its completeness or accuracy, nor do we promise to ensure that the website remains available or that the material on the website is kept up to date.
Disclaimer:
To the maximum extent permitted by applicable law, we exclude all representations, warranties, and conditions relating to our website and the use of this website. Nothing in this disclaimer will:
Limit or exclude our or your liability for death or personal injury;
Limit or exclude our or your liability for fraud or fraudulent misrepresentation;
Limit any of our or your liabilities in any way that is not permitted under applicable law; or
Exclude any of our or your liabilities that may not be excluded under applicable law.
The limitations and prohibitions of liability set in this Section and elsewhere in this disclaimer: (a) are subject to the preceding paragraph; and (b) govern all liabilities arising under the disclaimer, including liabilities arising in contract, in tort, and for breach of statutory duty.
As long as the website and the information and services on the website are provided free of charge, we will not be liable for any loss or damage of any nature.